Features

These are rare in other proposal platforms: most stop at generating text, Calau goes further.

• Unique

  Request proposals by e-mail

  Send the terms of reference, CVs or just instructions to your organization's address. Calau analyses them, drafts the technical and financial proposal, and replies to the same e-mail with the finished documents, with nobody needing to open the platform.

• Unique

  Improve a proposal you already wrote

  Already have a proposal written outside Calau? Upload the PDF or Word file and Calau suggests improvements section by section, keeping what already works and strengthening the rest against the tender's requirements.

• Unique

  Full CVs always included

  The consultants' detailed CVs are always attached to the proposal, because they count towards the score in many tenders. No one-line summaries: full education, experience and skills, just as in the original CV.

• Unique

  Layouts with your own brand

  Over ten ready-made graphic templates, or build your own: your organization's logo, colours, cover and footer on every document, without touching an image editor.

• Unique

  A financial proposal as its own document

  Many tenders score the financial proposal separately. Calau produces a dedicated document, with cover, letter, company details, bank details, the amount in words and your own template, not just a loose table.

• Document analysis

  PDF, DOCX, XLSX and TXT; scanned documents via OCR when configured. Requirements with source page and excerpt.

• Compliance matrix

  Each requirement with type, obligation, source, planned response, evidence, owner, status and risk.

• Context readiness

  Shows what is loaded, missing or outdated before generating.

• Eight document types

  Technical and financial proposal, expression of interest, funding request, project plan, cover letter, business plan, corporate event proposal and sponsorship pitch; each with its own structure, drafting guidance and approval flow.

• Library

  Templates, previous proposals, institutional profiles, methodologies and references with validity, approval and semantic search.

• Profiles and CVs

  Structured extraction from CVs, human review of the fields and rates with restricted access. The owners’ authorisation is the responsibility of whoever uploads.

• Team matching

  Compares requirements with validated profiles and explains the recommendation, criterion by criterion.

• Compared methodologies

  Two to four distinct options with an explained recommendation; human choice or combination.

• Section generation

  Generates the sections of the chosen document type’s structure, only from matrix requirements and approved sources, with citations and fields to confirm in every text.

• Collaborative editor

  Per-section locking, versions with restore, comments and owners.

• Budget with reference prices

  Activities, days, rates, taxes, contingency and margin, with validations. Without rates of your own, AI researches indicative average costs for the country from public sources (fee schedules, per diems, price lists), stores them with source, confidence and date, refreshes them monthly and fills the budget with them, always flagged as indicative.

• Review and approval

  Technical, financial and compliance, with recorded decisions and justified exceptions.

• Export

  DOCX, PDF and XLSX with a final check: empty pages, unconfirmed fields, annexes, currency and deadline.

• Security and audit

  Two-layer isolation per organisation, 2FA, immutable log of generations, exports and approvals.